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Giriş
Önerdiğimiz listeyi adım adım izleyin; ofisinizi doğru planlayın. -
Big questions
Before you begin, take a step back and look at the big picture. Ask yourself: why, what, where, when, who, and most importantly, how much? Why do I need a new office? Determine your primary concerns. Regardless of the method, whether renovating or moving, do you think a new office would be beneficial for you? Ask yourself: What are the primary reasons you need a new office? And secondly, what benefits can you achieve? When planning your office, ensure it meets your company's needs: formulate your reasons well. If you're moving to a new location, you should be able to answer the following question: "Why aren't you renovating your current space?" Are your current services out of step with the current demands? Relocating your office to a new location could provide services and create new opportunities that your old space couldn't. Has your business recently experienced growth, contraction, or reorganization? In the current financial climate, many companies are restructuring. It's safe to say that both empty seats and overcrowded offices reduce employee motivation. A new office can provide flexibility for your company's changes; maximize the potential of creating a quality work environment. Do you want to increase employee motivation and productivity? Above all, change is "good"; "there's freshness in a change of place." It's a well-known fact that motivation and productivity decrease in an uninspiring environment. The change in atmosphere provided by a new office will transform your employees into an energetic, happy, and productive team. Do you want to improve your company's image and enhance its reputation? Your office reflects your business as much as your employees. First impressions matter. Think of a new office as a blank sheet of paper; make good use of the opportunities. Forecast how your company will evolve over the next five years. While your office may reflect your current business, it should be adaptable to future changes: you should be prepared for the changes that are just around the corner. Consider the secondary benefits. What other factors should you consider? You must also ensure compliance with current and future regulations and meet health and safety requirements. What does your office planning require? Decide what type of planning you want. Office planning offers a wide range of options. Before you begin, try defining your desires and expectations for a new office. Moving to a new space Moving to a new, ready-made space saves time. Renovating an existing office Is moving your only option? Have you considered remodeling your current space? Planning spaces with essential services completed A new space is essentially a "blank sheet of paper." Floors, suspended ceilings, exterior walls, mechanical and electrical systems, and services such as stairs or restrooms are already in place, leaving the remaining space free to be arranged as desired. Planning from the basic services down If the space you're considering doesn't meet your needs or is too old and neglected, it's likely that the basic services will need to be rebuilt, or even a new "shell," before the above-mentioned planning process begins. If you also want to replace mechanical and electrical systems or implement sustainable practices, re-planning basic services may be a good option. -
Where will your new office be?
Moving your office can be as difficult, lengthy, and tiring as moving your home: Think back to your last move! And, admittedly, it's even more challenging: there are many more people to satisfy and many more details to attend to. Moving isn't just about finding the right building and the right space: you also need to consider your employees and the continuity of your business. Review our "Moving to a New Office" checklist, which will walk you through the entire process step-by-step, from analyzing the new building to what to do on move-in day! Here's a brief summary of the decisions you'll make and the necessary steps you'll need to take: Setting Location Priorities You know you're one step away from achieving your dream of the "perfect office"—but remember: your office is your "business base"; no matter how well-designed your new office is, choosing the wrong location can throw all your plans into disarray. When deciding on your new location, it's helpful to consider the following criteria: Located on a public transportation network, Easily accessible to customers, Easy access to customers, Easy commute for your employees, Close to services such as shops, restaurants, and pharmacies, Easy access to airports and highways, Available with parking Feasibility Studies A well-conducted feasibility study will save you both time and money. Flexible planning that considers future growth, as well as the space you'll need and how your employees will be accommodated, will save you from having to relocate or relocate to another location. Communicating with Your Employees The moving process can be somewhat stressful for your employees. Keeping everyone regularly informed and personally involved throughout the process will foster a sense of belonging and company loyalty. Storage A messy office means unhappy employees. Your new office is an opportunity to identify and organize your storage areas! Get to know your neighbors Where are the nearest public transportation stops, pharmacies, hospitals/clinics, snack bars, and restaurants? Are there any competitors/potential competitors nearby? Are there any partners/potential partners nearby? If there are other residents and/or tenants in the building: what kind of companies are they? Are there any issues with noise, pollution, odors, etc. from the street? Legal and Financial Issues Learn about the building's future and planned projects. Ensure that the necessary permits are obtained from local authorities. Review your tax return. Ensure that insurance is valid before moving in. Health and Safety Even if you are working with contractors, health and safety are your direct responsibility and are crucial. Ensure the teams you work with have reliable references in both areas. Customer Communication Make sure all your customers and suppliers are informed about your move. -
How much can you spend? How can you save?
Rüya ofisler, hassas bütçeler: yumurta ve tavuktan daha zor bir ikili! Yüklenicinizin, sizin için doğru servisleri önerdiğinden emin olun. Şirketleri bu temelde kıyaslamak, paranızın değerini belirleyecektir. Size son derece düşük bir bütçe teklif eden şirketlerle işe başladığınızda, sonrasında ek hizmetler almanız gerekebilir. Dikkatli olun! Yeni bir ofis projesi, eğer iyi planlanmazsa şirketinizin şimdiye kadar geliştirdiği en pahalı proje olabilir. Bütçe planlamasız bir taşınma süreci, okyanusun ortasında pusulasız yol almak gibidir. Unutmayın; Bakırküre, bütçe planlamanıza yardımcı olmak için var! Bütçenizi planlarken, HER ŞEYi göz önüne alın. Ücretler -Yangın yönetmeliği işlemleri -İşlem giderleri (noterler, avukatlar, aracılar vb.) -Planlama belge ve izinleri -Sigorta giderleri -Kullanım giderleri (kira, servisler, vergiler, enerji vb.) Tasarım ve planlama hizmetleri -Çevre vergilendirmeleri ve sürdürülebilirlik uygulamaları -IT (kurulum, taşıma, yenileme) -Mobilya (yenileme, nakliye, kurulum) -Elden çıkarmalar (eski mobilyalar, bilgisayarlar, çöpler vb.) -Tasarım ve planlama hizmetleri -Uygulama hizmetleri -Havalandırma, ısıtma, soğutma vb. kurulumu Taşınma -Ekstra güvenlik (taşınma sırasında) -Nakliye -Baskı giderleri -Telekom altyapısı ve yenilemesi -Pazarlama giderleri (duyurular, davetiyeler, güncellemeler, mail, web sitesi vb. yenilemeleri) -Eski mekânın onarım, temizlik vb. giderleri -Yeni mekânın onarım, temizlik vb. giderleri -Taşınma sırasında geçici depolama -Olağanüstü durum bütçesi (beklenmedik durumlar ve değişmeler için proje bütçesinin %20’sinin ayrılmasını öneriyoruz) Faturalar -Kiralar -Servis ücretleri -Vergiler -Enerji -
How green is it?
Now is the time to decide.
If you're renovating your office, does the project meet the following criteria?
Utilizing energy efficiency to reduce costs
Reducing carbon emissions
Making good use of space
Making the most of daylight and natural ventilation
Meeting regulations
If you're moving to a new office, you should be able to answer the question, "How sustainable should I be?":
High
Medium
Valid
If you're moving into a new building, you might consider moving to a building with BREEAM or LEED* certification; if you're renovating your existing office or moving to a building without certification, Bigg will provide you with energy consultancy.
If you're considering BREEAM certification, decide on your rating:
Outstanding
Excellent
Very Good
Good
Pass
If you're considering LEED certification, decide on your rating:
Platinum
Gold
Silver
Certified
Deloitte's Turkey office has earned the LEED Gold Certificate, awarded by the United States Green Building Council. The LEED Certification System, which aims to make the world more livable by creating green buildings and settlements that respect people and nature, is the most widespread, most reliable, and most valid "Green Building Certification System" worldwide.
Consider energy efficiency and carbon emissions:
Choose high-quality, energy-efficient lighting systems.
Provide temperature control for daily use.
Take control of your own energy: zone the space according to energy use and isolate low-use areas.
Implement systems that can automatically shut down or switch to "standby."
Implement smart heating, cooling, and ventilation systems.
Set a timer to turn off electronic devices like televisions, screens, and printers when not in use.
Make your lighting smart.
Ensure your building provides the required lighting levels (lux).
Provide zoned lighting throughout the space, ensuring each zone has separate control.
Install motion detectors for automatic lighting.
Use daylight sensors to maximize daylight savings.
Set timers to turn off lighting on weekends and at night.
Use LED lighting. A standard 40W bulb has a lifespan of 1000 hours, while energy-efficient LED systems can last up to 50,000 hours—50 times longer!
Consider localized/zone lighting. Desk-like lighting can both increase employee concentration and reduce unnecessary energy consumption compared to general lighting.
*BREEAM® (BRE's Environmental Assessment Method) and LEED® (Leadership in Energy and Environmental Design) are the most common certification systems awarded by assessing how "green" and "ecologically friendly" buildings are.
To help you achieve a sustainable office step by step, you can check out our "How can I have a green office" list.
Create storage areas.
Determine your storage needs, identify problems in your old office, and keep your new office clutter-free.
General storage
Paper-heavy items: document storage, archive storage, etc.
Storage rooms for stationery, office supplies, etc.
Sensitive storage: safes, security storage, etc.
Kitchen Storage Areas
Also:
Storage space required for each employee (cabinets, drawers, drawers, etc.)
Cloakrooms, etc.
Off-site storage:
Depending on your industry, you can evaluate your off-site storage options: this will save space, energy, and money.
Considering the future of your office when determining storage spaces will help you avoid unpleasant surprises in the future.
Furniture Decisions
Find the balance between economy, health, safety, ergonomics, and aesthetics in a way that reflects your company's identity.
Do you need new furniture? Do you have the option of renting rather than buying?
Does it come with a warranty? How will shipping and installation be handled?
Is the furniture suitable for employees' daily use, practical, and ergonomic?
Is it made from sustainable materials? Is it recyclable?
What does it say about your company's identity? Traditional? Modern? Fun? Serious? Energetic? Sophisticated?
Technological Offices
Your new office is an opportunity to enhance your technological infrastructure!
General
Are the power supplies, generators, cables, and floor junction boxes sufficient?
Who will handle the transportation, installation, and maintenance of the IT, telephone, and internet infrastructure?
IT, data, and computers
Have the cabling solutions been implemented appropriately?
How will you place printers and faxes? Is everyone accessible?
Are you considering switching to wireless systems?
Are the servers, backups, and generators functioning properly to protect you from unpleasant surprises?
Who provides IT management and coordination?
Telephone and Internet
Are you satisfied with your internet system and telephone company?
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Involving the right people
Involving the right people in decision-making is crucial.
You should ensure that all your employees are regularly informed.
Choosing your moving "team"
You should start thinking 12 months before your planned move: what your basic needs are, how the process should proceed, and who will be responsible. Bakırküre will provide logistical support and plan your move; however, you should also ensure that the process runs smoothly internally. Creating a team among your employees that coordinates with Bakırküre will streamline operations, improve internal communication, and boost motivation.
Just like your company's departments, your moving team should have roles:
Administrative Director
Finance Director
Service Director
IT Director
Operations Director
Marketing
Human Resources
Ensuring that roles and responsibilities are allocated based on the team members' roles within the company will make your job easier.
Identify your professional advisors
You will be speaking with many people throughout the project: so make sure you speak with the best!
Bakırküre is a platform comprised of experts from architectural design to communication design, lighting design to sustainability. Don't waste hours coordinating: Sit back and let Bigg manage the entire process for you!
Commercial commission specialists
Do they have good references?
Do they handle technical details?
Will they be involved in the development of your project?
Are they knowledgeable about the area you're researching?
Are their fees fixed?
Other specialists
Legal and financial consultants
IT, security, furniture, and healthcare consultants
Find your design partner
Bakırküre is a platform of professionals: we offer turnkey solutions from concept to implementation, from logistics to lighting design. We handle all aspects of the process in-house, eliminating the need for inter-departmental coordination, saving you time, energy, and budget.
Before you decide on your new location, Bakırküre will discuss your needs with you. We'll determine the space required for your new office and help you find the building you want. Even your temporary space and storage areas during the move!
After deciding on the location, your design partner analyzes your new building, updates your budget calculations, and visualizes your new space, giving you an idea of what you'll see at the end. This way, you'll avoid any unpleasant surprises in the future.
A good architectural team should be able to provide the following services:
Consultancy
-Space analysis and determining how much space you need
-Organizational chart (ensure your employees are well-positioned)
-Interviews with departments (determining the needs of each department and the relationships between them is crucial for a good space layout.)
-Individual employee surveys (Information such as your company's average age, working hours, and the nature of the work performed directly impact the design.)
-Budget calculations
-Technical research and programs such as ventilation, heating, cooling, and sustainability
Bakırküre involves your company in the entire design process; It gives you a direct say in your office by organizing workshops, one-on-one meetings, and surveys with your employees.
Design
-Space planning
-Concept design (provides a general idea of your new office)
-3D visualization (provides you with a clear understanding of what you'll see)
-Architectural drawings (provides you with a visual representation of the space layout)
-Finishes and details (provides you with a detailed overview of your new office)
-Construction plan (required for construction)
-Furniture (is the project specific for which furniture will be used?)
Project management
-Management of the design and construction processes
-Detailed budget calculations and control
-Detailed scheduling
-Construction site management and coordination
-Day-by-day project progress reports
-Weekly briefings
-Regular updates on budget, schedule, and implementation
-Mechanical and electrical coordination
Movement management
-Moving services and logistical support
-IT installation and system upgrade
-Furniture Installation
-Trials
-Safeguarded move-in on the scheduled date
Environmental awareness
-Internal sustainability team
-Do they comply with the necessary environmental regulations at the construction site?
-Is recycling implemented at the construction site?
-Measures to minimize carbon emissions
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Have you looked ahead?
Determine long-term solutions in advance.
Plan a phased relocation.
When planning your move, you shouldn't just consider who will sit where in your new office: you should also plan which departments will move when, in what order, and how. A phased relocation will both eliminate chaos and ensure business continuity.
Identify which departments require more coordination and plan your relocation phases accordingly.
Of course, business as usual isn't expected during the move; however, you can learn how to minimize problems by asking the design team about their experience. Working on weekends and after hours can reduce disruption during work.
Proper planning saves money.
Ensure that the necessary analysis is performed and the budget is calculated accurately.
Lighting, mechanical and electrical, heating, cooling, ventilation
Telephone, internet, and IT
Furniture and storage
Custom-made furniture, finishes, and details
Sustainable elements
If you want a "green" office, the sooner you start planning, the better. When you make your decisions upfront, a sustainable layout will cost almost as much as any other office; the longer you delay, the more your expenses will increase.
What will you see?
Who will sit where? How will the meeting rooms be lit? What will your desks look like?
Ask the design team: what will you see in your new office? Request detailed 3D renderings; review simulations, videos, prototypes, and samples.
-Create color and material panels that reflect your company's corporate identity: decide which ones are most suitable for you.
-Ensure the designs comply with all relevant regulations. Don't be afraid to ask.
A flexible design that anticipates your office's future growth/downsizing will save you from future rescheduling and potential relocations.
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Minimize errors
The project has begun, permits have been obtained, and orders have been placed; you're monitoring the process while also waiting for the dates on your calendar to arrive. How can you minimize potential errors?
First, Occupational Safety
Your contractor will provide you with a health and safety consultation.
Ensure all regulations are met and regular reporting is provided.
Talk to the design team: ask about their requirements, regulations, and what they can do for you.
Remember: if you're planning a phased move, your employees will be legally required to work on the site until the project is completed. Make sure all precautions are taken.
Environmental Measures
Ensure waste is separated and, if possible, recycled.
Ensure toxic waste is disposed of using appropriate procedures.
Ensure records are kept of waste left on the site; this is a legal obligation.
Choose practices that minimize carbon emissions.
Planning Management
Ensure that photographic records and reports are kept for each phase. Stay in touch with your project manager throughout the entire process.
Ensure that necessary changes are communicated and decisions are made together.
Are you ready to move?
Keep everyone informed.
There are many ways to involve people in the process, and some are quite fun. Use every opportunity available to you—especially the free ones.
Take your move to the virtual world
Large or small, no company can turn its back on Facebook likes. Share project information on your company page: 3D visuals of your new office, meeting photos, even construction site videos!
Tweet. Thanks to your customers and suppliers who follow you, you can quickly inform a wide audience.
Share information about the move on your website and send newsletters.
Having trouble keeping up with the pace of change? Looking for designs that reflect your company? Bakırküre is here to help with its communication design experts. Talk
Hold workshops on design, furniture, and details, ensuring everyone has both a voice and a say in the process.
Send your employees a written internal briefing detailing key dates and what needs to be done.
Organize site visits for your employees and clients.
Have a meeting? Why not hold one on site?
Bakırküre organizes surveys and workshops before and throughout the project, ensuring all employees have a say in the project. Remember, this is "your" office.
And, we're moving!
Perhaps the most challenging part of the process: the move itself!
You have plenty to worry about, so let someone else handle the packing. Delegate tasks related to packing and settling.
Organize:
- Meet with your IT staff. (The IT moving and installation process can be time-consuming.)
- Donate furniture, computers, etc., that you won't be moving; recycle items you won't be donating.
- Ensure the old space is cleaned and disposed of properly.
- Properly destroy any documents you won't be moving.
- Ensure the new location is cleaned.
- Ensure the phone and internet systems, computers, lighting, etc., are in working order.
- Ensure all checks are completed.
- Conduct the final handover.
Ensure the necessary security measures are in place for the new and old locations, as well as the move.
Review vacation and leave schedules to ensure the availability of key personnel.
On move-in day, be prepared for last-minute problems and have a team ready to assist with unexpected situations.
Ensure the new office is stocked with the necessary supplies (food, beverages, stationery, etc.).
That's it!
It's a long list, isn't it? Don't worry, Bakırküre is here for you every step of the way. You can request information and ask us any questions you may have.