If your employees work where they want, when they want, as we've mentioned before, this leads to a better work-life balance, a happier work life, and less time lost to illness. Allowing employees to choose their work location and time fosters self-confidence. Furthermore, the trust placed in them strengthens their commitment to the workplace. It's no surprise that employees who can choose the most convenient location to accomplish the task at hand achieve more productive results. An average of 59% of workplaces consider employees setting their own office hours as one of the most important factors for Activity-Based Working.

Especially in large cities, employees spend a significant amount of time in traffic between their workplaces and their homes. This rate negatively impacts employee motivation, productivity, and work-life balance. Reducing the time your employees spend in traffic gives them more time to think, create, and produce.

Microsoft reports that after integrating Movement-Based Working into its offices in the Netherlands, each employee spent an average of 6 hours less commuting per week.

As Nloder Merchan points out, sitting is the new smoking. People spend an average of 9.3 hours a day sitting and more than 7.7 hours sleeping. This creates a risk for many major illnesses, including diabetes, cancer, and heart disease. However, by encouraging movement in the workplace, Movement-Based Working also paves the way for a healthier individual.

First of all, there's no bad time to introduce this way of working to your office, but perhaps a recent event or change could be a good opportunity.

Choose your champion!

Integrating Action-Based Working into your own business can mean a major cultural shift. Building a team will yield much better results than having a single person take charge. Of course, this team should have a leader; this will bring all the thoughts and work together under one roof and reduce the risk of a single voice.

So, what kind of leader should you choose? What kind of person should manage this project? Leading from a senior official will be advantageous, as they will be able to provide direct information to management. For example, we can list the following characteristics:

Affiliated with Finance or HR

Enthusiasm for Action-Based Working

Experience with budgeting

Ability to make decisions

Experienced in multitasking

Motivational

Competent in your work

Communication skills

Organized

Your internal team

Besides the leader, who else within the company should be involved in this process? It would be beneficial to know from the outset who you need to talk to and inform during this change. Who should this be?

Chairman of the Board

CEO

General Manager

Finance Manager

IT Manager

Human Resources

Administrative Manager

Operations Manager

Marketing

Personal Assistants

Board of Directors

Your external team

This team will provide you with the necessary knowledge and experience and bring a different perspective to your way of doing business by looking at it from an outside perspective. The first of these is the Workspace Strategy Consultant. With their help, you can achieve optimal working conditions in your office space through the most appropriate spatial organization. This group should have experience in the following areas:

Data Collection

Vision

Change Management

Employee Typologies

Interior Design

Motion-Based Working Experience

After the space strategy consultant, the designer naturally enters the picture. The key here is to involve the designer as early as possible in the process, as the role of accurate design is critical in Movement-Based Work.

In fact, design and implementation fit-out companies will make your job significantly easier. These companies listen to your ideas and bring them to life. By involving such a partner in the process, you'll be able to handle many project phases with a single actor. You'll spend less time coordinating and have fewer issues to worry about. These types of organizations handle all aspects of the project themselves, from the workplace strategy consultant to the designer, from location selection and lighting design to communication strategy and corporate identity design, implementation and relocation, creating a much less tiring process for you, both financially and emotionally. Bakırkure is just such a partner for you.

When you choose "Design and Implementation" fit-out companies, your project will be completed 40% faster and with a lower budget.

When you decide to integrate Movement-Based Working into your workplace, start researching. Gather information about your own work and other relevant examples, examine other projects, and explore. All of this will help you visualize and clarify your goals. How does your business currently function? Does the office layout support your work? How are workspaces used? Are they used more or less frequently? What kind of employees do you have? What are your organization's goals? You can begin your exploration by answering these questions.

Did you know that on average, 66% of workspaces are not used during work hours?

Research your employees: What do they like and dislike? Do you have the technology to handle this change? Does your current technology provide a flexible and productive work environment?

After answering these questions, examining other examples, and defining your goals, it's time to identify the most challenging obstacles. The biggest obstacle is often the prejudice against change itself. Furthermore, a sense of belonging is also a barrier, as a desk generally means belonging. The removal of personal desks can lead to a loss of identity, especially for those working in a cellular office.

Another interesting obstacle you might encounter is the perception of "being seen as working." Employees often think that simply being at a desk is a sign of their work. When you free people from their desks, this creates a perception problem. You can overcome this by changing the perception at the top. Do managers really think this way? If so, start by explaining to them that this isn't the case. You'll see the change reflected from the top down.

Another obstacle is outdated and inadequate information processing. Yes, you may have already transitioned to the digital world, but people need to have easy and smooth access to information. If not, employees will continue to use paper to keep information at hand and access it easily, because they can't access the information they need as easily.

Movement-Based Working will save you money, but it requires an investment first. In today's economy, this can seem a bit risky. If this becomes an obstacle, develop a robust business plan. In this plan, compare key figures from now to the future if investments are made: cost per square meter, cost per employee, and employee turnover cost. The Macquarie Group estimates they will save approximately $10 million on a single office building. This could be yours. So, how much will it cost? The key is to set a realistic budget and remember that you're spending to save.

When you integrate Movement-Based Working into your office, your employees will need guidance. Make sure your HR is well-informed. Set simple rules (keeping desks clean, using a space or desk by a certain hour, noise levels, etc.). Explain to your employees that work is directly proportional to performance, not hours spent in the office. Instruct them to hold meetings only when necessary.

Now let's move on to space design... One of the keys to Mobility-Based Working is ensuring employees have the necessary tools on the go, as they will no longer have their own desks. Ask your employees what they need. A good consultant will be able to do this for you. How much storage space do you need? Once you've answered these questions, all that's left is to create the design and bring it to life. Good and accurate planning is crucial in this process.

According to the Leesman Index, 85% of employees say their work environment is important to them.

Do all these steps seem too complex and difficult? That's why Bakırkure is here. Let us answer your questions and guide you. If you're unsure whether you're using your office space effectively, let us conduct a free analysis and help you develop a roadmap together.